Senior Executive

Job Code/ Requisition ID

Location

 Regional Office

Travel Required

yes

Department / Function

Commecial

Position Name

Sr. Executive

Designation

Sr. Executive

Role

Individual

Team                 

Reporting To

AGM - Commercial

Job Specification

Qualification/ Personal Attributes

CA Inter or ICWA / MBA / M. Com / B.Com

Job Description

Primary Job Responsibilities

Accounting and Taxation

• Complete Sales accounting & order processing as per SOP. 
•  Handle all types of Vendor & Statutory payment validation, creating provisions and payment processing on time.
• Manage all Bank, Cash and Stock reconciliations on time.
• SAP GL scrutiny regularly and accuracy in accounting entries.
• Provide Tax support to HO Taxation as and when needed.
• Ensure reconciliation of TDS, C & F Forms and timely follow up.
• Provide support in GST Implementation and timely transition.

Credit and Risk Management

• Strict implementation of approved Credit Risk Mgt Policy.
• Co-ordinate with Sales team for timely collection of payment, recovery against Cheque returns and improve E- banking.
• Ageing analysis and follow-up with sales team for recovery. 
• Drive quarterly Balance & No Claim Confirmation process.
• Ensure > 90 days Overdues are tracked and resolved with Sales.
• Market visits for critical and high risk cases and report gaps.

Audit & Compliance

• Ensure compliance of all process & policies for operational efficiency across all functions and eliminate all Risk observations.  
• Facilitate Internal/ External Audit function and implement comprehensive audit programs on an ongoing basis.
• Involve in correct Revenue recognition process and report gaps.
• Strict Implementation of various auditing procedures in line with the standard Auditing and Accounting procedures.
• Facilitate standard procedures for tax and internal audit.

Pricing & Scheme Management

• Keep track of the approved Schemes allocated to Dealers.
• Coordinate with HO teams to ensure the approved schemes are issued within 30 days of allocation and credited to parties.
• Clear pending Cash discount claims is as per policy guidelines.
• Keep track of the Quarterly tie ups and validation support to HO.
• Ensure there is no VERBAL schemes in market and report gaps.
• Identify unapproved claims from quarterly confirmation process.

Regional Operational Efficiency & Manpower Development

• Drive strong Internal controls and profitability concept in Region.
• Ensure that all Govt. regulations and requirements are disseminated to appropriate personnel and consultants.

• Deliver business objectives as per guidelines & standards given.
• Provide support in bringing cross functional efficiency.
• Responsible for branch documentation and Asset management.
• Provide support in record keeping as per guidelines given.

Reporting and MIS

• Prepare desired internal reporting and operating systems within the Commercial & Accounts function to facilitate timely action and decision making.
• Timely reporting as per regulatory and legal requirements including Taxation, Accounts, Audit and other financial activities.
• Support in creating strong Decision Support System for monthly review with HO Commercial and Sales Managers as defined.
• Branch level various reports for Credit, Commercial, Sales trends, Variances, Scheme trends and identification of high risk areas.

Planning, Budgeting and Control

• Involve in detailed annual budget and cash flow forecast.
•  Involve in Budgeting and Forecasting process and highlight variances against budgets so as to assist in decision making.

• Implementation of best practices of budgeting processes.
• Manage budgetary control, close monitoring of expenditure and conduct key GAP Analysis & root cause reasons for correction.
• Deep Analysis of financial statements & action plan formulation.

Primary Interface- External Source

                   Purpose

External  Customers

• Government Representatives, Agencies & Regulatory Bodies.
• Sales and Marketing Head for Sales Forecasting.
• Manufacturing Head for Production Planning and Control
• Department of Income Tax, Sales Tax and Customs.
• Audit Agencies, Tax Consultants and Banking teams.

Primary Interface- Internal

Internal

Sales  and Marketing Business Managers (Domestic )

Logistics and Service Teams ( Domestic )