Graduate Engineer Trainee

AREAS OF RESPONSIBILITY

(Describe the nature, scope, level of improvements to new ideas, etc.)

Annual procurement Budget:

Receive production budgets for the following year. Estimate procurement budget based on closing stock positions, and month wise production plan. Decide inventory levels month wise and arrive at inventory value and ‘Days’ of inventory coverage. Discuss the budget with supply chain head and seek approval. Monitor and review inventory levels periodically and maintain within budgets.

Procurement forecasts:

Receive monthly rolling forecasts from distribution centre. Based on the forecasts, run sales and operations planning program between 25th to 28th of every month. Validate the material requirement reports and confirm that the plan is effective and would cater to the market requirements.

Vendor forecasts.  

Support the vendors to plan their quarterly / half yearly deliverables to the Baddi plant by generating and releasing the ‘Vendor forecasting’ reports to all vendors between 1st to 7th of every month. 

Purchase Order Generation

Generate purchase orders based on Material Requirement Plan. Verify Purchase Order details like quantity, value, vendor details, tax structure, and specification codes. Choose the best and cost-effective mode of transport to control freight budgets. Update the suppliers with design specification changes and ensure that the supplies are as per the revised designs.

Subcontractor Performance

Based on market requirements, plan subcontractor production targets. Closely monitor the volumes and lead times achieved by the sub contractors. In case of abnormalities identify the problem whether due to material shortage, maintenance issue, or process issue and appropriately coordinate with other functions to sort the issues.  Review subcontractor performance on a monthly basis and support in reduction of lead time.

Inventory control

Maintain inventory value and ‘Days inventory’ as per targets. Monitor stock levels on a daily basis. Plan for procurement based on purchasing lead time, current inventory status and production requirements. Reschedule the delivery of materials depending on stock levels and production changes. Ensure availability of safety stocks of all items of C60 and Valeria as per logistics parameter. Ensure that there are no production ruptures due to non availability of parts or sub – assembly materials.

Management Reporting

Prepare a report based on SAP inputs on service levels of various suppliers and mark copies to supply chain head, purchasing team at corporate and to the concerned vendors. Generate Inventory reports as per formats and forward to supply chain head as well as Asia Pacific operating division at China on a weekly basis. Prepare management reports on subcontractor performance, premium freight for imports and review the same with supply chain head.

Material Requirement Plan Validation

Perform in-depth analysis and validate the parameters of ‘Material requirement plan’ computed in SAP – once in 3 months. As SAP coordinator for Materials Management be in charge for all changes and up gradations made in SAP on materials management.